LBMA General Meeting December 5, 2014

Long Beach Merchants Association                     Regular Meeting

Friday, December 5th, 2014 8:00 AM

Lightship Restaurant @ Chautauqua Lodge, Long Beach

 

CALL TO ORDER at 8:07AM by President Steven Linhart

INTRODUCTIONS (5 min)  December 2014 Sign in Sheet

 APPROVAL OF MINUTES (1 min) motion by Curb Side Appeal to approve, second by Laura Price.  All in favor and none opposed.

TREASURER’S REPORT (2 min) given by Treasurer Lacie DeWitt.  Thank you to Kathy for book keeping! December 2014 Treasurer Report

MEMBERSHIP REPORT (2 min) looks like we are up to about 63 for 2015 2015 LBMA Meeting Schedule 2014 Bylaws

NEW BUSINESS (10 min)

  • 2015 Budget  2015 Budget
    • Has not been sent out via email to the membership yet but will be done today. Copies were distributed to everyone present and Steven went through each line item.  Steven asked for a motion.  Ruth Ann Hocking made the motion to approve the budget as drafted.  Second by Judy Andrew.  All in favor and none opposed.
  • A new slate of officers is being presented to the LBMA for 2015 (due to family emergency the prior President has stepped back)
    • Jerry Phillips as President (Associate Member)
    • Clint Carter as Vice President
    • Ariel Smith as Secretary
    • Karl Hintz as Treasurer
      • Nicki Whittle made a motion to approve the officers, Judy Andrew seconds, all in favor and none opposed.

UNFINISHED BUSINESS (10 min)

  • WSIKF transition to WKM  WKM MOA
    • President Steven stated that the WSIKF has been a merchant event but the committee for the WSIKF is who runs the event. A Memorandum of Agreement was drafted and reviewed by the board of the LBMA and WKM.  Steven asked the LBMA board if anything has been found that needs to be addressed.  Ruth Ann Hocking stated that it looks good.  Steven stated that the WKM will now be covering the insurance but most of the money will still be supported by LTAC dollars.  Jim Sayce stated that this is possible the longest running and most popular event and he wishes that Holli Kemmer will do right by the LBMA.  Nicki Whittle asked if this transition would be ongoing over the year or immediate.  Motion to approve the MOA by Laura Price, second by Michael Myers of Curb Side Appeal.  All in favor and none opposed.    Kathy asked if the funds in total will be transferred to the WKM.  She thinks that several thousand should be left in the account so that incoming trailing bills can be handled over the next year.  Jim asked that Jane Holeman, Holli Kemmer, Kathy Vinzant get together to discuss this.
  • Board Meeting scheduled for December 19, 2015 for Kite Festival MOA
    • CANCELLED

COMMITTEE REPORTS (15 min)

LBMA Events: [Chair (Supervising Board Member)]

  • Clam Festival [Robyn Schneider (Ruth Ann Hocking)]
  • Beach to Chowder Run/Walk and Half Marathon [Jeff Harrell (2015 Board Member)]
  • Doggie Olympic Games [Danielle Miller (2015 Board Member)] Kathy asked what the new contact information is for Danielle. She needs all the information for the new board, officers, and chair people.
  • SandSations [Joyce Rangila (2015 Board Member)] Joyce is too far spread in work, etc. She would like to have a committee to help her but can’t chair by herself.  She would also like to take up an offer from Becky to build a new website that can be updated and managed without Beachdog.com incurring costs.  Lacie asked that she speak with Beachdog about the availability of updates through Beachdog.com  A better rate can be obtained by negotiating at the time of the contract.  2015 dates and times from the city.  The page on Facebook had the incorrect date and can no longer by changed.  The Facebook page will probably be cancelled and re-created for that reason.  Kiwanis is doing the hot dogs in 2015.  Confirmed by Joyce.  Joyce is asking for a team of people that are going to work under her and she will coordinate.  Holly Beller will contact Chase Millsap about getting more volunteers.  Judges have confirmed that they will be available again in 2015.
  • Jake’s Birthday [Wendy Murry (Ariel Smith)]
  • Kite Festival [Holli Kemmer (2015 Board Member)] kite posters are going.
  • Holidays at the Beach [Natalie Hanson (2015 Board Member)] Ruth Ann Hocking asked if Natalie is solely responsible, Katie Haskin will co-chair. OMG radio may be interested in a sponsorship of the movie.
  • LBMA After Hours [Ruth Ann Hocking (2015 Board Member)] Always a success…still laughing!

OTHER REPORTS (15 min)

Non-LBMA Events: [Chair (Entity)]

  • World Kite Museum [Holli Kemmer] Fundraising party in March which includes a retrospective of all the kite festivals from the past. Raising money to have them all framed.  Each poster costs $80
  • Loyalty Days [Bob Andrew (Loyalty Days Foundation)] well under way! Theme and guest speaker have been arranged, applications are ready to go out.
  • Surf Perch Derby [Marla Johnson (Long Beach Lion’s Club)] will be held in 2015. Same weekend as Loyalty days, Sat the 2nd of May
  • Summerfest/Columbia Pacific Farmer’s Market [Ragan Myers/Gayle Borchard (City of Long Beach)] getting bands for next year already, completed the budget for Summer Fest and Farmers Market.  LBMA has 20k downtown walking guides so please visit Merchant Storage and pick some up for your business.  Bank of the Pacific has a tri fold hand out of community resources.  The FISH philosophy and Long Beach ambassador training will be returning for 2015.  The Adrift has volunteered some of the music groups can be utilized at the stage.
  • Long Beach Elk’s Lodge [Maureen Gilbert (BPOE No.1937)] Christmas Dinner with showboxes of Joy, Santa and toys for the children. The Elks Magazine has featured the Long Beach lodge several times.
  • Wellspring Community Network [Lindsey Hylton]

LBMA Appointments

  • Long Beach Peninsula Visitor’s Bureau Board [Karl Hintz]
  • Liaison to Long Beach City Council [Jerry Phillips]
  • Liaison to Long Beach Marketing Committee [Natalie Hanson]
  • Liaison to Ocean Park Chamber & Ilwaco Merchant Association [Laura Price]

ANNOUNCEMENTS (2 min)

  • Long Beach City Council:, 7:00pm, City Hall (1st & 3rd Mondays) December 15th
  • Long Beach Peninsula Visitor’s Bureau Board:, Noon, TBD (2nd Thursday) December 11th
  • Long Beach Marketing Committee:, 9:00am, City Hall (3rd Tuesday) December 16th
  • LBMA Board:, 8:00am, Benson’s by the Beach (3rd Friday) December 19th
  • LBMA General Meeting:, 8:00am, Lightship (1st Friday) January 2nd

Meeting Adjourned by President Steven Linhart at 8:53AM

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LBMA Board Meeting November 21, 2014

Call to order at 8AM

Present

Mayor Andrew

Mike Myers

Ragan Myers

Ruth Ann Hocking

Lacie DeWitt

Ariel Smith

Holly Beller

Jim Sayce

Steven Linhart

Jane Holeman

Holli Kemmer

Craig Smith

Karl Hintz

 

Holli Kemmer presented an updated MOA for the Kite Festival transition with dates reflecting the change to occur on Jan 2015.  WSIKF MOA

Holly Beller asked if there was any difference in a 501C3 and 501C6 in regards to how the event will be funded or impacts to benefit of local businesses, wonders if WKM could be both types of non-profits to ensure funding and longevity of the event and benefit to our local businesses.

Ruth Ann asked that an attorney review the MOA and especially to be careful with any claims that should arise through insurance for the years in which LBMA held the finances for the WSIKF.  Needs to address who is assuming responsibility for any and all claims.

Jim asked that we also have clauses within the MOA regarding the ownership of any trademarks, licensing, branding, etc.

Need proof of insurance from WKM by Jan 1.

Jane Holeman requested that she receive the minutes from the meeting in which the vote for this occurs so that they may properly re-assign bank signatory, etc.

There was discussion about the trailers and that WSIKF typically reserves the majority of the use of the trailers and how that impacts the condition, the charges that they will incur, ect.  Holli suggested that we utilize a check in and check-out list to ensure that the trailers are left in good condition after each event.  Holli asked what kind of maintenance is being addressed for the trailers.  There was a recommendation to charge a deposit each time the trailer is used, but that was not seen as feasible since only LBMA volunteers use the trailers and we don’t want to charge volunteers for such things.  Also, events basically share funds through the LBMA and charging one event may hurt another.

The OMG Radio contract for 2015 was signed.  2015 OMG Contract

We need to find a new president for 2015.  Myron Barnum has stepped away due to family health reasons.  Our 2015 VP Clint Carter is undergoing a triple by-pass but is expected to have a full recovery and will be able to fulfill his office.  There was a suggestion that we ask him to step in as president for Myron.  Ruth Ann also has an idea for president.

 

2015 Budget was presented.  Costs for merchant storage and trailer storage need to be separated.  Line item for community involvement will remain the same as 2014.  2015 Budget Draft

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LBMA General Meeting November 7 2014

Long Beach Merchants Association                    Regular Meeting

Friday, November 7th, 2014 8:00 AM

Lightship Restaurant @ Chautauqua Lodge, Long Beach

 

CALL TO ORDER at 8:02AM by President Steven Linhart

INTRODUCTIONS (5 min)  LBMA General Meeting Sign In Nov 2014

 APPROVAL OF MINUTES (1 min) Motion to approve the minutes from Ragan Myers with Curb Side Appeal, second by Myron Barnum.  All in favor none opposed

TREASURER’S REPORT (2 min) given by treasurer Lacie DeWitt LBMA Treasurer Report Nov 2014

MEMBERSHIP REPORT (2 min) up to 34 members which is nearly half of what we had total for 2014.

NEW BUSINESS (10 min)

  • Robert Brake, DoGoodnics; A Celebration of Community December 6 2014
    • The dogoodnicks are a community organization helping non-profits with social marketing. Worked with the B&G club, Humane Society.  Major project was lego kits for the elementary children.  Robert says this is the first time on the peninsula to celebrate non-profits TOGETHER. Tickets are on sale for the program.  Speakers and performers.  Blue scorcher, grand marnier, KMUN DJ.  Tickets are $15 each.  December 6, 2014.  DoGoodnics
  • Randy Dennis requested the open seat for the Long beach Marketing committee. Motion to approve made by Laura Price, and second by Merry Scharfe.
  • Harvest Haul is a wrap for 2014. Almost 2000 lbs of food and just over $1500 in cash donations.  $1000 of which came from Peninsula Rotary.  Numbers were a little different this year because of Okie’s food and cash promotion that happens during November and outside of the Harvest Haul totals.  Still seeing a stead incline in the numbers.  Thank you for being a sponsor or donating food!

UNFINISHED BUSINESS (10 min)

  • LBMA By-Law Revisions
    • Comments from general membership
      • Keleigh Schwartz recommended the following changes:
        • Article VI, A, Last Sentence “…regular meeting must request in advance”
        • Article VIII, C, Second Sentence “…officers shall also act as Public Information Officers (PIOs) and media inquiries should be directed to a PIO at all times.”
        • Article VII, Dues “Membership dues shall be billed in September, due no later than the last day of December, and be valid, for the calendar year. Dues paid January through August shall be applied to membership for the calendar year in which they are paid.”
      • Motion to approve by Laura Price, second by Merry Scharfe. All in favor, none opposed  Final Bylaws 2014
    • Holli Kemmer asked why the 4 general meetings were cancelled included august. It was explained that the board decided to include August in the 4 cancelled meetings.
  • 2015 Membership Drive Update see above
  • 2015 Officers (Review)
    • President, Myron Barnum from Cedars Ocean View Inn
    • Vice President, Clint Carter from Imperial Schooner
    • Treasurer, Karl Hintz from Lightship Restaurant
    • Secretary, Ariel Smith from the City of Ilwaco, membership will be honorary which does not give a voting right.
  • Board Meeting scheduled for December 19, 2015 for Kite Festival MOA
    • Special board meeting called to finalize. Date should be December 19, 2014 NOT 2015.
    • We will also meet for the November board meeting on Nov 21 2014
    • OMG Radio Contract. Present event chairs agreed to the budget.

COMMITTEE REPORTS (15 min)

LBMA Events: [Chair (Supervising Board Member)]

  • Clam Festival [Robyn Schneider (2015 Board Member)] everything is looking good, NPR picked up coverage through VB – Ruth Ann would be ok with oversight
  • Beach to Chowder Run/Walk and Half Marathon [Jeff Harrell (2015 Board Member)] merged into one date on June 20. Looking at having clammy 97.7 at the start line
  • Doggie Olympic Games [Danielle Miller (2015 Board Member)] no report
  • SandSations [Joyce Rangila (2015 Board Member)] no report
  • Jake’s Birthday [Wendy Murry (2015 Board Member]no report Ariel would be ok with oversight
  • Kite Festival [Holli Kemmer (2015 Board Member)] Poster packets are going out for 2015 poster design.
  • Holidays at the Beach [Natalie Hanson (2015 Board Member)] help needed getting the stage ready on Thanksgiving evening. Rack cards are going out.  Coloring contest is online and Natalie will be helping with the paper raffle drawing.
  • LBMA After Hours [Ruth Ann Hocking (2015 Board Member)] PLEASE COME!  White Elephant Flyer

Need board members for 2015 to step into the oversight of the events

OTHER REPORTS (15 min)

Non-LBMA Events: [Chair (Entity)]

  • World Kite Museum [Holli Kemmer] looking for donations for framing all the posters.
  • Loyalty Days [Bob Andrew (Loyalty Days Foundation)] it’s coming! Up, UP and AWAY!
  • Surf Perch Derby [Marla Johnson (Long Beach Lion’s Club)] will be held the Saturday of Loyalty Days.
  • Summerfest/Columbia Pacific Farmer’s Market [Ragan Myers/Gayle Borchard (City of Long Beach)] budget season
  • Long Beach Elk’s Lodge [Maureen Gilbert (BPOE No.1937)] Tue the 11th is Veterans luncheon, free for all veterans and their guests. Free Thanksgiving community dinner and Christmas community dinner with toys for the children and shoeboxes.
  • Wellspring Community Network [Lindsey Hylton] kicked off red ribbon week for drug awareness week
  • Allie from Boys and Girls Club – had a bus donated and the biggest donation will receive their ad on the side of the bus. Ilwaco Industries is making vinyl decals.  Childrens artwork auction during Dec home tour.

LBMA Appointments

  • Long Beach Peninsula Visitor’s Bureau Board [2015 Board Member] 1800 visitors for October which is the highest number ever and on the 6th they reached the total count of visitors for 2013. Budget time and budgets are being submitted to the City of Long Beach.  Board meeting next Thursday.  We need to appoint a new board member for 2015.  VB meets the second Thursday of every month, except August.  Great way to serve the community and be involved in different groups.  Karl Hintz will accept the nomination.
  • Liaison to Long Beach City Council [Steven Linhart] Change to Jerry Phillips for liaison. A great thank you to him for everything he does in the community and will continue to be involved with.  The boy scouts came to the last city council meeting who are working on their merit badge.  Budget workshops are also happening!  Gene Miles says we still have one more month to go for the year in sales tax and we are way ahead of any numbers we have every taken in before.
  • Liaison to Long Beach Marketing Committee [Natalie Hanson] budget season
  • Liaison to Ocean Park Chamber & Ilwaco Merchant Association [Laura Price]

ANNOUNCEMENTS (2 min)

  • Long Beach City Council:, 7:00pm, City Hall (1st & 3rd Mondays) November 17th
  • Long Beach Peninsula Visitor’s Bureau Board:, Noon, Castaways (2nd Thursday) November 13th
  • Long Beach Marketing Committee:, 9:00am, City Hall (3rd Tuesday) November 18th
  • LBMA Board:, 8:00am, Benson’s by the Beach (3rd Friday) November 21st
  • LBMA General Meeting:, 8:00am, Lightship (1st Friday) December 5th

Motion to adjourn by President Steven Linhart at 8:57AM

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LBMA General Meeting October 3, 2014

Long Beach Merchants Association                     Regular Meeting

Friday, October 3rd, 2014 8:00 AM

Lightship Restaurant @ Chautauqua Lodge, Long Beach

 

CALL TO ORDER by President Steven Linhart at 7:58AM reminder of our low attendance at the September meeting and that we are moving the Sept general to August for 2015.  2015 Meeting Schedule

INTRODUCTIONS (5 min)  Sign In Sheet October General 2014

 APPROVAL OF MINUTES (1 min)  Motion to approve by Keleigh Schwartz, second by Mike Myers.  All in favor and none opposed.

TREASURER’S REPORT (2 min) Given by treasurer Lacie Dewitt.  Lacie stated that looking back at this time last year, our numbers look about the same if not better.  Gayle inquired if there are any capital projects which Steven confirmed that we do have the small trailer being re-roofed by Dr. Roof.  Other repairs need to be done over the winter and is open for contractors to consider.  Holli Kemmer asked if the cost for the repairs was charged back to each festival.  Steven answered that not at this time have any of the festivals been charged for the use of the trailers.  Money comes from the general funds.  Budget October 2014

MEMBERSHIP REPORT (2 min) 90 stuffed envelopes are done and more will be sent out that include the business license list from the City of Long Beach.  Steven wants to remind our membership to come to the meetings so that can stay informed!  Included in the mailer is a Merchant After Hours reminder and the 2015 meeting schedule.  Flyers for the Merchant After Hours are also available.  2015 Meeting Schedule  2015 Membership Letter

NEW BUSINESS (10 min)

  • Doug Goelz, Tents for Troops Doug has spent time since 2011 assisting with the organization of the program and 501c3 organization. The program is free camping for active military.  Each campground donates 2 sites for 2 nights each for active military member or their family.  All 50 states except for Hawaii, Nevada and North Dakota.  Now expanding to RV’s.  In Washington only 16-20 parks are partnering but no state parks.
  • Dave Erickson, General Manager, Chautauqua Lodge Dave has been here since Feb working and wants to be involved with the LBMA. Has heard that a conference center has been brought to the membership for discussion.  Chautauqua is an underutilized space and has undergone extensive rehab and is ready for use! Holds up to about 250 people with chairs, tables, dance floor, linens, 3 different rooms available and even a 4th could be used.  Gayle asked if once everything is complete if we could have a tour after one of our general meetings.  Lots of parking too!

UNFINISHED BUSINESS (10 min)

  • Jim Entler, Executive Director of the SMALL BUSINESS MANAGEMENT PROGRAM, INC. (a non-profit corporation) and the owner of EMC2 CONSULTING  Jim Entler, Small Business Management Program
    • 501c3, all business owners are members. Class has been ongoing for over 30 years.  The board program approved a scholarship and is asking if we want to take part in the program.  Total cost is $495 but the board will match whatever we choose to contribute, the student will cover the remaining cost.  Class is once a month, with one on-site visit per month and deal with specific site issues.  Simple business education so that the business owner may make more profitable decisions.  Keleigh states that this was the best thing she ever did for her business.  Sondra Nash-Eaton has just completed her second year and has received assistance with the accounting aspect of her business.  If there is any interest please speak with a board member!
  • LBMA By-Law Revisions  Revised By Laws
    • Comments from general membership
      • Gayle asked what changes were made and Holly went over a quick explanation. The new and old by-laws have been posted to the website since June and copies of the old and new have been emailed to the membership twice.
    • Motion to approve postponed until November.
  • 2015 Membership Drive Update already given above
  • 2015 Officer Nominations and Board Seats SLATED for 2015 as below
    • President Nomination, Myron Barnum from Cedars Ocean View Inn – Soon to be Inn at the Arch
    • Vice President Nomination, Clint Carter from Imperial Schooner
    • Treasurer Nomination,
      • Patrick Weros made mention but he lives in Raymond. Nicki Whittle asked about a bank employee.  Carl Hintz from Lighthouse volunteered
    • Secretary Nomination, Ariel Smith from the City of Ilwaco

COMMITTEE REPORTS (15 min)

LBMA Events: [Chair (Supervising Board Member)]

  • Clam Festival [Robyn Unruh (2015 Board Member)] early planning is beginning
  • Beach to Chowder Run/Walk and Half Marathon [Jeff Harrell (2015 Board Member)] Will be recombined for 2015 on June 20 of 2015. This will also reduce our insurance costs by about $500
  • Doggie Olympic Games [Danielle Miller (2015 Board Member)] no report
  • SandSations [Joyce Rangila (2015 Board Member)] no report
  • Jake’s Birthday [Wendy Murry (2015 Board Member] no report
  • Kite Festival [Holli Kemmer (2015 Board Member)] almost done paying the bills and should have final numbers for next month’s meeting.
  • Holidays at the Beach [Natalie Hanson (2015 Board Member)] Tree will be moved to Veterans field this year! 2015 dates will be moved to the first weekend in December. This year will be the same as always.
  • LBMA After Hours [Ruth Ann Hocking (2015 Board Member)] Date is set for Dec 4 at 5:30pm at the World Kite Museum. How many of us like to laugh?  Great way to welcome the Christmas season and the more the merrier!  Potluck and gift exchange!  Open to everyone!  White Elephant Flyer

OTHER REPORTS (15 min)

Non-LBMA Events: [Chair (Entity)]

  • World Kite Museum [Holli Kemmer] Event in March will look back at all the kite posters and assist with the framing of the collection. Need $1600.  Donations can be dropped off at the museum, mailed, call Holli and she can pick up.
  • Loyalty Days [Bob Andrew (Loyalty Days Foundation)] Amelia Earhart, 3rd in the series from Don Nisbett for collectors items, theme is Up, UP and Away! Loyalty Days makes money from sale of flags and flag poles so be sure to purchase yours today!
  • Surf Perch Derby [Marla Johnson (Long Beach Lion’s Club)] told it will happen
  • Summerfest/Columbia Pacific Farmer’s Market [Ragan Myers/Gayle Borchard (City of Long Beach)] Summerfest is over.  Fungus Festival is at the Farmer’s Market today!  Friday the 10th of Oct is the Harvest Festival and final market.  Free wagon rides on that day.
  • Long Beach Elk’s Lodge [Maureen Gilbert (BPOE No.1937)] John Denver impersonator concert at the Elks Lodge on the 18th
  • Wellspring Community Network [Lindsey Hylton] no report
  • Harvest Haul is under way! Choose your location and drop off food or cash donations.  Sat 25th 11-2 at GNWFCU and Okies wrap up event.  Credit Union will do a raffle that day.

LBMA Appointments

  • Long Beach Peninsula Visitor’s Bureau Board [2015 Board Member] First year ever that the VB has run out of the vacation planners. 52,000 copies were distributed! August was the highest month ever!  5654 visitors, 15% increase over Aust of 13.  Cover story in Sunset Magazine and got cover of NW Travel magazine.  First set of clam digs have been approved!
  • Liaison to Long Beach City Council [Steven Linhart] BUDGET BUDGET BUDGET
  • Liaison to Long Beach Marketing Committee [Natalie Hanson] BUDGET BUDGET BUDGET
  • Liaison to Ocean Park Chamber & Ilwaco Merchant Association [Laura Price]

ANNOUNCEMENTS (2 min)

  • Long Beach City Council:, 7:00pm, City Hall (1st & 3rd Mondays) October 6th
  • Long Beach Peninsula Visitor’s Bureau Board:, Noon, TBD (2nd Thursday) October 9th
  • Long Beach Marketing Committee:, 9:00am, City Hall (3rd Tuesday) October 21st
  • LBMA Board:, 8:00am, Benson’s by the Beach (3rd Friday) October 17th
  • LBMA General Meeting:, 8:00am, Lightship (1st Friday) November 7th
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2014 Bylaws Revisions

Bylaws Draft 2014       Bylaws Draft 2014 pdf

Bylaws of the LONG BEACH MERCHANTS ASSOCIATION

 

  1. Name

 

The name of this organization shall be Long Beach Merchants Association [LBMA].

 

  1. Purpose

 

The mission of the LBMA is to foster member success and grow the economy of the Long Beach Peninsula.

 

III. Membership

 

LBMA shall have three (3) categories of membership; Full Membership, Associate Membership, and Honorary Membership.  No person shall be excluded on the basis of race, creed, sex or national origin.

  1. Full Membership: Full membership of LBMA is open to any merchant or business who does a substantial business by, through, or in the city of Long Beach, and who has paid membership dues to LBMA.
  2. Associate Membership: Associate membership of LBMA is open to any non-business person expressing an interest in LBMA activities and/or assisting in such activities, and who has paid membership dues to LBMA.
  3. Honorary Membership: Honorary membership of LBMA may be granted to any person expressing an interest in LBMA activities and/or assisting in such activities.

 

 

  1. Voting Rights

 

Voting privileges shall be extended to all members of LBMA who are in good standing and who has paid membership dues to LBMA.  Honorary membership shall not be granted voting privileges, but are encouraged to join as Associate Members in order to obtain voting privileges.  Individual businesses shall be entitled to cast one vote.

 

  1. Dues

 

Full membership dues shall be the dollar amount set by a majority vote of the membership.  Associate membership dues shall be one-half the cost of the dues amount for full membership.  Honorary membership shall not be charged dues.

 

  1. Meetings 

 

  1. Regular Meetings: Regular meetings of the membership shall be held on the first Friday of each month, unless otherwise ordered by the Long Beach Merchants or by its Board of Directors at such time and place as membership shall from time to time prescribe and shall be published to the membership. Anyone wishing to address the regular meeting will have to request in advance that they be on the agenda.

 

  1. Special Meetings: Special meetings of the membership may be called by the President, the Board of Directors, or upon the written petition of not less than ten (10) members. Members or guests wishing to present political or sales speeches or any topic that is in duration five (5) minutes or longer will be handled at a special meeting.

 

  1. Quorum: Except as herein otherwise provided, ten (10) voting members and two (2) officers shall constitute a quorum.

 

  1. Annual Meeting: The first meeting of the fiscal year shall be known as the annual meeting and shall be for the purpose of installing officers, receiving reports of officers and committees, and for any other business that may arise.

 

VII. Dues

 

  1. Membership dues shall be billed in September, due no later than the last day of December, and be valid for the coming calendar year. Dues shall be payable in full. Dues shall be in such amount or amounts as shall be fixed by a majority vote of the members in attendance.

 

  1. Any member whose dues remain unpaid as of the due date shall be delinquent, and after ninety (90) days in such delinquent status may be dropped from membership by majority vote of members in attendance.

 

VIII. Officers

 

  1. Only members in good standing shall serve as officers or directors of the association, except as may otherwise be set forth in these Bylaws. Members in good standing are defined as those members who have completed all requirements for membership in the organization and whose dues are not delinquent. An Honorary Member may not be considered as an officer or director.

 

  1. Any member in good standing may present a motion to the Association for the recall of an officer, board member or otherwise elected official. The Association may, by majority written ballot, recall any officer, board member or otherwise elected official of the Association.

 

  1. The officers of LBMA shall be: President, Vice President, Secretary, and Treasurer. LBMA officers shall also act as Public Information Officers (PIO) and media inquiries should be directed to the PIO at all times. The primary responsibility of a PIO is to provide accurate information to the media and public at all times.

 

  1. The President shall be present at all meetings, enforce the Bylaws, and have general supervision of the interests of the Association. The President shall have the power to appoint all new special and new standing committees, and shall appoint an agenda coordinator.

 

  1. The Vice President shall be an ex-officio member of all committees except the nominating or election committee, and shall be the chair of the membership committee. The Vice President shall be responsible for membership dues billing.

 

  1. The Secretary shall keep the minutes of all meetings of LBMA and of its Board of Directors. The Secretary shall be responsible for all correspondence as directed by the President and membership records, officer records, and notifying members of all meetings, time and place.

 

  1. The Treasurer shall receive all monies of the Association, excepting monies donated exclusively to specific festivals by benevolent societies or foundations, and to disburse the same in accordance within an approved budget or upon proper orders of the Board of Directors. He/She shall keep itemized balances, and render a financial statement at each meeting, at the end of each fiscal year, at the end of the Treasurer’s term of office, and at such other times as may be ordered by the Board of Directors.

 

  1. In the absence of the President, the officers shall preside in order previously listed.

 

  1. The term of office shall be for one year, and no officer shall serve more than two consecutive terms in one office.

 

  1. Board of Directors

 

  1. The Board of Directors may act in an advisory capacity in the formulation of policy, plans and programs for conduct of affairs of the LBMA. The Board of Directors shall have final approval authority over the proposed budget.

 

  1. The Board of Directors may provide for an annual review of LBMA’s financial affairs and for an annual financial report to the general membership.

 

  1. The Board of Directors shall submit a budget to the membership.

 

  1. The Board of Directors may ensure that the Treasurer files appropriate Federal and State tax forms and statements required of non-profit corporations, when appropriate. The Board shall audit the Treasurer’s accounts at the close of the fiscal year or termination of office and report at the annual meeting.

 

  1. There shall be five (5) directors. Three of the directorships are to be filled by election from the membership at large for terms of three years, with one directorship to open each year. Two of the directorships are to be filled by Immediate Past-Presidents of the Association for terms of two years each. Whenever there is an unscheduled vacancy in the Board of Directors, the remaining term of the vacant directorship is to be filled by election from the membership at large. Only members in good standing of the Association may be directors, however past directors are encouraged to attend current board meetings for the purpose of providing historical information concerning past LBMA business to the current board. Any board member may be made responsible for counter-signing checks.

 

  1. Elections

 

  1. The President shall appoint an Election of Officers and Board Members Nominating Committee of six [6] from the members at large at the October General Meeting each year. The Nominating Committee shall report at the December General Meeting during which time nominations from the floor shall also be called for.  All nominees must be members in good standing of the Long Beach Merchants Association.

 

  1. An election by ballot shall take place at the December meeting and the new Officers and Directors shall assume their duties at the first meeting in January.

 

  1. A Vacancy in the office of President shall be filled by the Vice President, who shall become President. A vacancy in any other office shall be filled or appointed by the Board of Directors for the remainder of the term.

 

  1. Committees

 

  1. The President shall appoint a Membership Committee promptly after each annual meeting. This committee will normally be chaired by the Vice President and shall consist of four (4) additional members. It shall be the duty of this committee to solicit additional members from all eligible persons, including past members.

 

  1. Festival committees shall exist at the discretion of the Board of Directors and include a Board-approved chairperson and at least one (1) officer or board member.  Standing Festival committees shall be responsible for budgeting, planning, promoting and carrying out all activities required to produce and direct the festival.  Committee chairpersons shall develop, and/or maintain a binder which includes all necessary information for their successor.  The committees shall submit to the Treasurer a detailed budget each October, for the following year.  Prior to any disbursements by the Treasurer, budgets must be Board-approved and invoices Chairperson-approved. Mailing lists compiled by these Standing Committees shall be the sole property of said committees and the LBMA and shall not be used for non-Association purposes.

 

  1. The President may appoint a Tourism Committee. The composition and number of members of this committee shall be as deemed appropriate to generally review, research and/or initiate ways and means of promoting tourism in and around the City of Long Beach.

 

  1. Such other committees, standing or special, shall be appointed by the President as deemed necessary to carry on the work of LBMA.

 

XII. Fiscal Year

 

The fiscal year of LBMA shall be January 1 to December 31.

 

XIII. Copyrights

 

Any artwork or material purchased or otherwise acquired by the Association, or a committee thereof, is to become the sole property of the association, by copyright whenever applicable, to use and dispose of at the Association’s discretion.

 

 

XIV. Rules of Order

 

In all matters of parliamentary practice, the latest edition of “Roberts Rules of Order” shall be used as authority.

 

  1. Indemnification

 

The Association may, by resolution of the Board of Directors, provide for indemnification by the Association of any and all of its directors, officers, committee members, or former directors, officers or committee members, against expenses actually and necessarily incurred by them in connection with the defense of any legal action, suit, or proceedings in which they or any of them are made parties, or party, by reason of having been directors, officers, or committee members of LBMA, except in relation to matters as to which such director, officer, or committee member shall be adjudged in such action, suit or proceedings to be liable for negligence or misconduct in the performance of duty and to such matters as shall be settled by agreement predicated in the existence of such liability for negligence or misconduct.

 

 XVI. Amendment of Bylaws

 

Any regular meeting of LBMA can amend these Bylaws by a two-thirds vote, provided that the amendment has been submitted in writing at the previous regular meeting.

 

 

These Bylaws, replacing all previous Bylaws, were adopted as amended this Tuesday, September 09, 2014.

 

 

 

 

Steven Linhart, President                                           Sue Ellyson, Vice President

 

 

 

______________________________
Holly Beller, Secretary                                                  Lacie Dewitt, Treasurer

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